Administrative Assistant
Location: Paramus New Jersey
Description: NuVasive, Inc. is presently looking of Administrative Assistant right now, this career will be placed in New Jersey. More details about this career opportunity kindly see the descriptions. Summary: Operates multi-line telephone system to answer incoming calls and directs callers to appropriate personnel. Provides administrative support to the New Jersey Surgeon Education & Business Dev! elopment Directors. Arranges travel, distributes information, prepares reports and presentations, and performs other administrative tasks to ensure an efficient working environment as well as carries out special projects.
Required Skills
Essential duties and responsibilities include the following. Other duties may be assigned.
Reception area & telephone support
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Show visitors to the lobby seating and determine if they need any refreshments. Monitors visitor access when required.
Maintains fax and other business machines (i.e. printers, copiers), assists users, sends faxes, and retrieves and routes incoming faxes.
Answers incoming telephone calls, determines purpose, and forwards to appropriate personnel or department using excellent customer service skills
Retrieves messages from main voice mail and forwards! to appropriate personnel
Takes and delivers messages! or transfers calls to voice mail when appropriate personnel are unavailable.
Answers basic questions about organization and provides callers with address, directions, and other information.
Possess a concierge attitude when dealing with surgeons and providing whatever is needed
Communication with sales representatives, Sales Management, and Corporate HQ personnel
Assist in coordinating logistics for MVP event prep.
Communication with participating vendors/attendees â€" including flight, ground transportation, hotel, food & beverage, and activities including dinners
Assist with defining agendas, invite attendees, reserve meeting space, equipment requirements
Event day support, room set-up, support team monitor / communication, help organize surgeon receptions
Helps to create follow-up thank you presentations to MVP attendees in Powerpoint
Creates PR’s in SAP
Administrative support fo! r Surgeon Education
Phone support, expense reporting, travel planning and misc.
Performs clerical duties as needed, such as filing, photocopying, and collating.
Create documents, spreadsheets and presentations as directed in a timely and accurate fashion. Knowledge of Word, Excel, PowerPoint, etc
Directs incoming mail and packages to appropriate individuals for receiving and routing on a daily basis. Prepares outgoing mail and packages to meet specific carriers requirements (USPS, UPS, FedEx, etc.). Maintains postage fund on postage machine.
Perform duties in compliance with applicable FDA and state regulations as well as standards including, but not limited to, ISO 13485.
Required Experience
Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability requi! red. Reasonable accommodations may be made to enable individuals with d! isabilities to perform the essential functions.
Education and/or Experience: High school diploma or G.E.D. required and one to two years related experience and/or training; or equivalent combination of education and experience.
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If you were eligible to this career, please email us your resume, with salary requirements and a resume to NuVasive, Inc..
If you interested on this career just click on the Apply button, you will be redirected to the official website
This career starts available on: Wed, 28 Aug 2013 07:54:55 GMT