2023/2024 School Year
Summary/Objective
To maintain all student files and grade records in a timely, accurate manner and to evaluate and enter transcripts into a computerized system. Ensuring accurate records in compliance with state reporting and performing a variety of clerical services, following standardized procedures, in an assigned area.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
- General knowledge of student information systems
- Responding to all internal and external customers, as it relates to the position, in a prompt, efficient, friendly, and patient manner
- Performs a wide variety of clerical tasks including typing, filing, coding, preparing reports
- Sets up permanent record files for new and transfer students and verifies for completeness
- Maintains and services the active, inactive and withdrawal files for all students, including cumulative records, recording of grades, special tests, activities and other information as required
- Sends out transcripts of students transferring to other schools or entering colleges and universities
- Maintains a variety of files and records as per state guidelines
- Makes credit checks on every student and makes corrections where necessary
- Produces a variety of lists and reports for school use (class rank, graduation, diplomas, failure reports, proficiency scores, etc.)
- Maintaining the confidentiality of protected student and staff member information even after no longer employed
- Maintaining knowledge of and adheres to all policies, regulations, and rules
- Performing related duties as assigned in a safe and prudent manner
Other Duties
This job description is not a comprehensive listing of duties, responsibilities, or activities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Competencies
- Excellent written and verbal communication skills
- Ability to maintain a high level of confidentiality
- Proficiency in using Microsoft Office Suite software programs and other programs as it relates to the position
- Ability to operate most standard office equipment
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a school environment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Regularly required to talk or hear
- Regularly required to sit, type and focus on a computer screen for long periods of time
- Regularly required to stand and walk
- Occasionally required to lift and/or move up to 10 pounds
- Occasionally required to assist with the set-up of meetings, training classes, and events
Position Type/Expected Hours of Work
At-Will Notice of Employment does not provide a guarantee of a particular schedule of work or a minimum number of days or hours.
This is a 12-month, 40-hour per week position. This position is eligible for medical benefits. The employee will work ten hours per day Monday through Thursday during core business hours. Extended work hours to meet deadlines may occasionally be required.
Required Education and Experience
- High School Diploma or equivalent
- Satisfactory criminal background check
Preferred Education and Experience
Office experience within a school setting.
Required Certifications/Licenses
None
Work Authorization/Security Clearance
Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.
